CENTRAL PENN BRIDGE UNIT 168
AMERICAN CONTRACT BRIDGE LEAGUE
CONSTITUTION AND BYLAWS
ARTICLE I: NAME
The name of this organization shall be the Central Penn Bridge Unit 168.
ARTICLE II: PRINCIPAL OFFICE
The principal office of this
organization shall be
from time to time, be designated by the members of the Board of Governors.
ARTICLE III: PURPOSES
The purposes of this organization are:
A. To preserve and promote the best interest of, and to stimulate interest in, the art of playing competetive duplicate contract bridge and modifications thereof;
B. To cooperate with and assist the American Contract Bridge League in the promotion and conduct of contract bridge tournaments.
C. To encourage the highest standards of conduct and ethics by its members, and to enforce such standards.
D. To promote the development and organization of affiliated clubs within the Unit
E. To cooperate in the American Contract Bridge League's Charity Program, and to sponsor and conduct Charity events with the object of realizing funds to be devoted to worthy humanitarian causes; and
F. To conduct such other activities as may be in keeping with its principal objectives.
ARTICLE IV: MEMBERSHIP
The jurisdiction of this Unit shall include:
All Unit members will be listed with the American Contract Bridge League, which automatically shall make them members of the Unit. Each member of the Unit shall be considered a member of the area in which his place of residence is located.
Members shall meet the requirements of the standards and conduct set forth by the American Contract Bridge League.
The privileges of the members in good standing shall be as follows:
(a) To vote in person at the annual meetings for the Board of Governors, and on any matter placed before the membership for a vote at any annual or special meeting of the members.
(b) Each member shall be eligible to election as a member of the Board of Governors of the Unit or for appointment as a member of any of its committees.
For the purpose of the above section of the By-Laws, a member shall be considered in good standing if his/her dues are paid for the current year and he/she is not under suspension either in the American Contract Bridge League or the Unit.
Subject to the restrictions contained in the Constitution, By-Laws, and Regulations of the American Contract Bridge League, the Board of Governors may, at their own discretion, revoke membership in the Unit, or may suspend it for a definite or indefinite period of time.
ARTICLE V: MEETINGS
The annual meeting of the members of the Unit shall be held in the month of October, November, or December at a time and place designated by the President or Board of Governors. Notice by mail of such meeting shall be given by the Secretary at least thirty (30) days prior to the meeting. Such notice shall include the nominees for the Board of Governors chosen by the nominating committee pursuant to the provisions of Article VII and shall also include any proposed amendments to the By-Laws proposed by the Board of Governors under the provisions of Article XV.
ARTICLE VI: GEOGRAPHIC AREAS
The Unit shall be divided into five geographic areas, determined by proximity to the following metropolitan areas:
ARTICLE VII: ELECTIONS
Each area shall elect at the annual meeting, by majority vote of its members present, the members of the Board of Governors to which it is entitled under Section 2, below. A Governor so elected shall serve a term of three years. No one who has been elected to, and has served a term of three years shall be eligible to succeed himself/herself by re-election.
(a) Each area shall be entitled to elect from its members one (1) Governor for the Board and, in addition thereto, one(1) Governor for each 100 members or major fraction thereof. Approximately one-third of each areas repre-
sentatives shall be elected each year..
(b) The number of Governors to which area shall be entitled shall be determined by the area's membership status as of March 31st of each year.
(a) On or before May 15th of each year, the President shall appoint a nominating committee of at least five(5) members to include at least one from each area of the Unit, whose duty it shall be to select a nominee for each position of the Board of Governors to which a member of the Unit is to be elected.
(b) The list of nominees proposed by the nominating committee shall be posted thirty (30) days prior to the election in the various clubs of the Unit.
(c) Nominations shall be permitted from the floor, but five (5) members of any area may nominate a member from their area by submitting his name, in writing, to the Secretary, at least fifteen (15) days prior to the election meeting.
(d) Newly elected members of the Board of Governors shall assume their duties immediately following the annual meeting.
(e) Newly elected or approved Officers shall assume the duties of their respective offices at the beginning of the new year.
Immediately following the annual meeting, the Board of Governors shall meet for the purpose of electing a President, two (2) Vice-Presidents, a Treasurer, a Membership Chairman, and for the purpose of approving the appointment of a Secretary. Only members of the Board and persons having served three (3) years on the Board shall be
eligible for election as President; provided, however, that no one shall serve more than two (2) successive terms as President. The Vice-Presidents, who shall not be from the same area as the President, shall be elected from the membership of the Unit. Subject to the aproval of the Board, the President shall appoint from the Membership of the Unit, a Secretary and a Unit Tournament Coordinator. One person may not hold two (2) or more of the offices.
ARTICLE VIII: THE BOARD OF GOVERNORS
The Board of Governors shall consist of members elected as specified in Article VII, and in addition thereto, any and all unit members of either the National Board of Directors or of the National Board of Governors of the American Contract Bridge League or who are current officers of District 4 plus the immediate Past President, President, Treasurer and and Membership Chairman of the Unit, if they are not elected members of the Board.
Among the powers conferred upon the Board of Governors are:
(a) To acquire, hold, administer, and maintain the property of the Unit;
(b) To appropriate the funds of the Units for the Unit purposes;
(c) To engage employees and discharge same at will; to supervise their conduct and fix their compensation;
(d) To audit all receipts and disbursements of the Unit;
(e) To conduct Tournaments under the sanction of the American Contract Bridge League; select the times and places for holding such Tournaments, and determine the entrance requirements of the participants therein;
(f) To decide on the general policies of the Unit;
(g) To elect officers of the Unit;
(h) To propose amendments to the By-Laws;
(i) To set the number of members of the Board of Governors.
In the event of a vacancy occuring on the Board of Governors caused by a member of the Board assuming the office of President, by death, or for any other reason, the Board of Governors shall have the authority to elect a member from that geographical area of the Unit to fill the unexpired term or vacancy.
Whenever a member of the Board of Governors misses three (3) meetings within a calendar year, the Secretary shall report the same to the Board at which time the seat of the member shall be deemed to be vacated unless the Board shall determine, by majority vote, that because of extenuating circumstances, the member shall remain on the Board. No person so removed from the Board shall be eligible for election to the Board for a period of one (1) year.
ARTICLE IX: DUES
The annual dues for membership shall be that amount collected by the American Contract Bridge League and rebated to the organization as Unit dues.
ARTICLE X: DUTIES OF THE OFFICERS
The President shall preside at all meetings of the Board of Governors. He/she shall supervise the management of the affairs of the Unit, and perform all other duties incidental to his office. He/she shall be a member ex-officio of all committees, and shall be Chairman of the Board of Governors.
The First and Second Vice-Presidents shall, in rotation, as occasion may arise, assume the duties of the President during his absence, or during his inability for any legitimate reason to act.
The Secretary shall keep the books and records of the Unit (except membership records), including the minutes of all regular or special meetings, and shall handle all official and such other correspondence as he may be ordered to conduct by the President of the Board of Governors.
The Treasurer shall have the care, custody of, and the responsibility of all the funds, securities, and property of the Unit and shall deposit such funds in a bank designated by the Board of Governors. He/she shall keep accurate books of account of all receipts and disbursements, and shall submit a financial report at the Annual Meeting, and at such other times as may be required by the President or the Board of Governors, and shall perform all such other duties as may be incidental to his office.
The Membership Chairman shall process membership applications and dues payments, as necessary, maintain membership records, keep current the mailing list of the Unit membership, and perform such other duties as may be incidental to his/her office.
The Unit Tournament Coordinator shall, in conjunction with Tournament Chairpersons, decide on dates for Unit Sectional Tournaments, schedule Unit special events, Unit games, Unit-Wide games, so that there is no conflict with nearby Tournaments. All decisions of the Unit Tournament Coordinator must be approved by the District Four Tournament Coordinator.
ARTICLE XI: COMPENSATION OF OFFICERS
The Board of Governors is hereby specifically empowered to fix compensation to be paid to the Secretary, Treasurer, and Membership Chairman of the Unit, the amounts to be within the discretion of the Board of Governors, and the ability to pay.
ARTICLE XII: ORDER OF BUSINESS
The order of business shall be as follows:
1. Reading of minutes of previous meetings
2. Treasurer's report
4. Reports of Officers
5. Reports of Committees
6. Unfinished business
7. New business
ARTICLE XIII: CONDUCT OF MEETING
The rules contained in the current edition of Robert's Rules Of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with this Constitution and By-Laws and any special rules of order the organization may adopt.
ARTICLE XIV: SPECIAL MEETINGS
Special meetings of the membership may be called by a majority vote of the members of the Board of Governors or upon a petition of ten percent (10%) of the members of the organization. The Secretary shall provide at least thirty (30) days notice of such special meetings in writing to all members of the organization and shall provide a copy of such notice to each club of the Unit for posting. No business shall be transacted at a special meeting of the Membership except that for which notice has been given.
ARTICLE XV: AMENDMENTS
Amendment of the By-Laws of the Unit may be proposed by any of the following:
(a) The Board of Governors at a regular or special meeting, two-thirds (2/3) of those present concurring.
(b) The membership of the Unit at a regular or special membership meeting, two-thirds (2/3) of those present concurring.
Proposed amendments shall be provided to each club of the Unit for announcement and posting and shall be voted on at the next regular or special membership meeting held not less than thirty (30) days after provision thereof, and upon two-thirds (2/3) of those present concurring shall become a By-Law of the Unit.
ARTICLE XVI: DISSOLUTION
This organization shall be dissolved and its affairs wound up by a majority vote of the organization's members at a duly organized meeting of the membership. In the event of dissolution, the property of the organization shall be distributed to the ACBL Charity Foundation, Inc.